FIRE DISTRICT 38
REGULAR MEETING MINUTES
The Regular Meeting of the Board of Commissioners was called to order by Chairman Chris Dahline at 1004 hrs on Tuesday, December 4, 2007 at the North Bend Depot. In attendance were: Chairman Chris Dahline
Commissioner Ron Pedee
Commissioner Steve Parsons
EFR Deputy Fire Chief Jeff Griffin
Secretary Trina Parsons
Commissioner Pedee made a motion to accept the minutes from the November 6, 2007 meeting. Chairman Dahline seconded. Motion carried.
The Treasurer’s Report was read. The Secretary than advised the District had received two invoices for 2008 from EF&R. The invoices were for the 2008 Capital Maintenance Fund in the amount of $18,783.00 and the 2008 Equipment Replacement Fund in the amount of $77,462.00. The due date was December 5, 2007 and the Secretary was concerned that the District would be obligated to pay the invoices in 2007. Chief Griffin contacted EF&R Business Manager Dave Gray by telephone and confirmed EF&R was aware the District would not have the income until June, 2008. Mr. Gray advised he was aware of the situation and the invoice was more of a reminder than anything else. At that time the Secretary read the Treasurer’s Report. She advised the monies for the Reserve Fund did not include the bay doors at Station 88 or the generator at Station 88 or half the cost of the new generator at Station 87 (total cost $60,354.00). Commissioner Parsons made a motion to accept the Treasurers Report and the December Blanket Voucher with vouchers 5452- 5459 totaling $365,400.09. Commissioner Pedee seconded. Motion carried.
EASTSIDE FIRE & RESCUE
Commissioner Pedee reported EF&R received acknowledgement from the Rotary’s for their part in a fundraising effort with Hospice. The Labor Agreement is being discussed. The new Interlocal Agreement is ready for 2008. Chief Griffin will double check to ensure Fire District 38 and the City of North Bend have signed the same contract.
CHIEF’S REPORT
Chief Griffin reported there are actually three contracts being discussed with two, the Support Services and the Maintenance Staff moving to arbitration and the third, the Labor Agreement moving towards agreement. The doors are in at Station 88 and the generator is in the process of being wired in. Response cards for Station 88 have been reviewed and new adjustments are being made. There has been some discussions regarding the AMR contract taking away some of the transports of the volunteers at Station 88. The decision on transports is to be made by the station captains and to preserve the chain of patient care, it would be wise to use Station 88 as much as possible for the few calls they normally transport on. Overtime costs for November have dropped substantially from the last few months, in part to restrictions on vacation time. Since the potential of flooding is currently an active issue, EF&R has prepped up in the event a response is needed. From the flood last year, EF&R has recovered approximately 90% of the costs involved in that response from various agencies. The consultant hired by Fall City has advised Fall City should pursue an agreement with EF&R and last night the Chief endorsed the move.
Commissioner Parsons asked if the WSRB issue has been resolved? Chief Griffin advised a letter and an email were sent and he has heard nothing more about it.
Commissioner Parsons than asked if the payments had been received on the engine sold to Euphrata? Chief Griffin advised Dave Gray stated the engine has been paid for 2007. The rate of payment is $1500 per year for ten years.
OLD BUSINESS
RFA/Annexation/Single Entity Discussions- Nothing new to report at this time.
New Fire Station- Chief Griffin presented a draft of the new station agreement from Issaquah/District 10. Chief Collins is doing preliminary models of sites throughout the area and so far everything appears to be good until you cross the freeway on Cedar Falls Road. Chairman Dahline requested Chief Collins also look at the probability of two stations instead of just one. He then suggested District 38 create a proposal to submit to the City of North Bend. Commissioner Pedee will draft a proposal.
Spring Newsletter- The next newsletter meeting will be on Friday, December 7, 2007 at the District office at 9:15 a.m.
Other- Chairman Dahline asked if the Election results were finalized. He was advised they were and he congratulated Commissioner Parsons on another six years of service.
The Secretary advised the audit is complete and would like Commissioner Pedee to give her a time when the exit interview can be conducted. He will let the Secretary know.
Deputy Chief Griffin advised he has looked into the issue of Fire Reports getting back in the paper and he will look into the possibility of Josie Williams, the Public Information Officer, taking care of this task.
NEW BUSINESS
Reserve Fund- Chairman Dahline made a motion to appropriate funds from the Reserve account to pay for the generator at Station 88 ($31,279.00), the Apparatus Bay Doors at Station 88 ($9,250.00) and half of the cost of the new generator at Station 87 ($19,825.00). Commissioner Pedee seconded the motion, Motion carried.
January Meeting- The next regular meeting of the District 38 Commissioners is on January 1, 2008, a holiday. The Commissioners agreed to move the meeting back a week to January 8, 2008, 1000 hrs at the Depot if the Depot is available. If it is not, there will be an alternate location.
CERT Training- Deputy Chief Griffin gave a short introduction of the importance of CERT in our communities. Unfortunately there is currently little, if any, funding for CERT and several cities are giving $1000 grants to the training of CERT teams. Chief Griffin asked if District 38 would be willing to make such a grant. Commissioner Pedee made a motion for the District 38 Board to appropriate a $1000 expenditure from the Administration Fund Balance to provide a grant for CERT training. Chairman Dahline seconded. Motion carried.
Other- Chairman Dahline stated it was time to decide who the representative from District 38 should be to EF&R. Commissioner Parsons made a motion to have Commissioner Pedee continue to serve as the representative from District 38 to the EF&R Board. Chairman Dahline seconded. Motion carried.
GOOD OF THE ORDER
Nothing
There being no further business before the Board, the meeting was adjourned at 1150.
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Chairman Chris Dahline Secretary Trina Parsons
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Commissioner Ron Pedee
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Commissioner Steve Parsons